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Sponsor and Exhibitor Application Form
Sponsor & Exhibitor Opportunities
The National Cooperative of Health Networks (NCHN) is seeking sponsors & exhibitors to participate in our 2027 Annual Educational Conference. Our event will take place the week of April 12, 2027, at the Arctic Club Hotel in Seattle, WA. (Conference room rate is $159/night plus tax.)
NCHN’s mission is to support and strengthen health networks serving rural and underserved communities. We are the only national organization dedicated exclusively to this niche of health networks. One of the ways we support our members, and their leaders, is by providing this annual, in-person gathering. High-quality sessions and meaningful networking time makes this fun conference one to prioritize. The conference is planned by NCHN members tailoring the structure and content to meet the unique needs of these brave, innovative, and passionate leaders.
Your participation in this conference is a vital component to its success. And you will leave with participants knowing you, not merely a booth number. Please join us for the fun, learning, and relationship building.
Event Location
Arctic Club Hotel – 700 3rd Avenue, Seattle, WA 98104
Exhibitor Fee: $1,500
Sponsor Fees: $2,500 / $4,500 / $6,500 / $8,500
Exhibit Fee Includes:
1. Six-foot exhibit table
2. Complimentary conference registration fee for one (1) representative
3. Additional representatives may register for a fee of $660/each
4. Recognition & logo on Conference Website, Conference Mobile App, & any printed materials 5. Logo displayed on looping recognition PowerPoint presentation during breaks
6. Attendance at the welcome reception & networking event
7. Attendance at most sessions (a couple of sessions may be restricted to NCHN members)
8. One push notification to attendees during the conference
9. Listing of Conference Attendees
10. Subscription to the monthly NCHN e-News
Sponsorship Fees Include:
• All exhibitor items listed above, plus the additional items according to the sponsorship level as outlined in the following grid.
Acceptance of Sponsorship Application and Sponsorship Assignment
Applications for sponsorships are subject to review, approval, and assignment by NCHN's Conference Planning Committee. Application deadline: March 12, 2027.
Acceptance of Exhibitor Application and Exhibit Space Assignment
Applications for exhibit space are subject to review by NCHN's Conference Planning Committee. Space assignments will be determined as follows: NCHN Business Partners; 2027 Conference sponsors; number of years as a prior NCHN conference exhibitor, and then on a first-paid basis. No assignments will be made until payment is received. Applications should be received by March 12, 2027. Those received after this deadline or after space is filled, will be placed on a waiting list and will be notified if space becomes available.
Payment and Cancellations
Sponsor & Exhibitor Applications must be accompanied by the exhibitor or sponsorship fee in order to confirm space. No application will be processed without this fee. No refunds will be made for space not utilized during the conference. The 2027 Conference Planning Committee retains the option of returning funds.
Additional Guidelines
• Sponsor & Exhibitor representatives must sign in at the conference.
• Sponsors & Exhibitors are responsible for providing company information & logo for use on the mobile event app, the conference website, and any printed materials.
• Giveaways/door prizes, while not required, are encouraged.
Exhibit Times: TBD
For more information please contact:
Linda K. Weiss, LCSW, NCHN Executive Director - lweiss@nchn.org or Call or text: 217-549-4121
NCHN Conference Exhibitor Rules of Engagement
During the NCHN annual conference we welcome participation by exhibitors that provide services/products that may be of interest to our members. Each exhibitor has been vetted and approved by NCHN based on the needs of our member organizations. The following rules of engagement are intended to bring the most value to both our members and our exhibitors as participants in our conference activities.
1. It is intended that discussion about your services/products will be discussed in the exhibition area at NCHN members’ initiation, as members consider the possible benefits to their network members individually and as a possible network-wide opportunity.
2. We encourage you to provide information on your services/products and seek contact information for follow-up discussions about the possible benefits of your services/products directly within the exhibit area.
3. While we encourage our exhibitors to participate in the conference educational sessions and events attended by our members, we specifically ask that you not approach NCHN members during the conference sessions and events about your services/products. Allow them to approach you if there is a specific interest or desire to learn more outside of the exhibit area.
Please understand these rules of engagement are intended to provide the best experience for our NCHN members. We value your participation and hope you continue to support our efforts in bringing information and collaboration to each of our members. You are important to the ongoing support, growth, and success of these vital health networks.
Below Are Details Outlining What Each Of The Aforementioned Sponsorship Opportunities Covers
Session, Break, Lanyards or Welcome Bags: $2,500
• Session: general session delivered by a presenter selected by the conference planning committee.
• Break: a morning or afternoon break, typically 15-30 minutes with beverage & snack provided. • Lanyards: provide name badge lanyards with your company’s logo for all conference participants
• Welcome bags: provide welcome bags with your company’s logo for all conference participants.
Awards Ceremony or Meal or AV: $4,500
• Awards Ceremony: time allotted for the recognition & presentation of NCHN’s annual awards. • Lunch: one of the lunches provided during the event.
• AV: cost of audio-visual equipment & services for the duration of the conference. Generally, it includes projection screen, speakers, handheld & lavalier microphones.
Reception or Keynote: $6,500
• Reception: welcome reception to open the event, attended by approximately 80% of event participants.
• Keynote: opening session on day 1 or day 2, delivered by a presenter selected by the conference planning committee.
Networking Event : $8,500
• Networking Event: evening social event the last night of the conference. This event is included for all conference participants. The event takes place at a local attraction or establishment outside of the hotel and includes dinner and bar.